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PAYROLL TAX REGISTRATION

Minnesota payroll tax registration

What to set up in Minnesota before the first payroll, in date order, with each agency, online portal and deadline. Enter the first employee's start date and the first pay date to see the dates.

Facts checked on April 9, 2026 against the official sources listed at the end of this page. For employers. General information, not legal or tax advice: confirm a deadline with the agency before you rely on it.

Setup steps before the first payroll

  1. Workers' comp

    Get workers' compensation coverage

    Deadline
    Before anyone starts work
    Workers' comp in Minnesota (Worklio Insurance) (opens in a new tab)
    Source
    www.dli.mn.gov/business/workers-compensation/work-comp-who-needs-workers-compensation-coverage (opens in a new tab), checked October 5, 2026
  2. Posters

    Hang the required posters

    Deadline
    Before anyone starts work
    Online
    www.dli.mn.gov/posters (opens in a new tab)
    Source
    www.dli.mn.gov/posters (opens in a new tab), checked October 5, 2026
  3. State tax accounts

    Register for a Minnesota Tax ID (withholding) with the Department of Revenue

    Deadline
    When you expect to withhold within the next 30 days
    Agency
    Withholding: Minnesota Department of Revenue (opens in a new tab)
    Online
    Minnesota Department of Revenue e-Services ('Register for a Tax ID Number' under Businesses at www.revenue.state.mn.us)
    Returns
    Quarterly (April 30, July 31, October 31, January 31) unless the IRS schedule is semiweekly or monthly and more than $1,500 Minnesota tax was withheld in the previous quarter, then semiweekly or monthly (15th); annual filers ($500 or less a year) by January 31
    Source
    www.revenue.state.mn.us/sites/default/files/2025-12/wh-inst-26.pdf (opens in a new tab), checked October 5, 2026
  4. New hire reporting

    Report each new hire

    Deadline
    Within 20 days of hireCounted here from the start date; report sooner if the employee was hired before it.
    Agency
    Minnesota New Hire Reporting Center (opens in a new tab)
    Online
    www.mn-newhire.com (opens in a new tab)
    Source
    www.mn-newhire.com/files/MNNewhireBrochure.pdf (opens in a new tab), checked October 5, 2026
  5. State tax accounts

    Register one DEED employer account for Unemployment Insurance and Minnesota Paid Leave

    Deadline
    After the first covered wages are paid, and before the due date of the first quarterly wage detail report
    Agency
    Unemployment: Minnesota Department of Employment and Economic Development (DEED), Unemployment Insurance Program (opens in a new tab)
    Online
    ui.mn.gov/employers (opens in a new tab) (DEED Unemployment Insurance employer account, shared with Minnesota Paid Leave)
    Source
    ui.mn.gov/employers/help-and-support/emp-hbook/new-registration.jsp (opens in a new tab), checked April 9, 2026, read from an archived copy dated April 9, 2026 (opens in a new tab)
  6. State tax accounts

    Deposit withholding on the assigned schedule; file the first wage detail report and pay UI and Paid Leave premiums

    Deadline
    Wage detail by the last day of the month after the quarter of the first pay date (next business day on a weekend or holiday)January 31, 2027 is a Sunday, so it moves to the next business day.
    Rates
    Minnesota payroll tax rates
    Source
    ui.mn.gov/employers/help-and-support/emp-hbook/due-date.jsp (opens in a new tab), checked April 9, 2026, read from an archived copy dated April 9, 2026 (opens in a new tab)

Federal dates for this pay date

Federal returns follow the compliance calendar, which dates them for every employer:

A 501(c)(3) organization generally owes no FUTA tax and files no Form 940 (Form 940 instructions (opens in a new tab)).

Not confirmed: no official source settled it on the check date, so none is shown.

Also in Minnesota

More on Minnesota

WORKLIO HCM

Hiring in a new state? We help open the accounts.

We help open state withholding and unemployment accounts when you hire somewhere new, and our registration service can register your employer tax accounts for you: withholding, unemployment and paid leave contributions where the state's tax agency collects them. After that, Worklio HCM calculates, deposits and files your payroll taxes in every state and locality, new-hire state reporting is automatic, and rates and rules update without you noticing.

Registration in other states

Sources

The agency page or document behind each fact, as checked.

General information, not legal or tax advice. Rules change; confirm current requirements with the relevant agency or your advisor. You remain responsible for registering and for your employment taxes.

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