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PAYROLL TAX REGISTRATION

Maine payroll tax registration

What to set up in Maine before the first payroll, in date order, with each agency, online portal and deadline. Enter the first employee's start date and the first pay date to see the dates.

Facts checked on October 5, 2026 against the official sources listed at the end of this page. For employers. General information, not legal or tax advice: confirm a deadline with the agency before you rely on it.

Setup steps before the first payroll

  1. Workers' comp

    Get workers' compensation coverage

    Deadline
    Before anyone starts work
    Workers' comp in Maine (Worklio Insurance) (opens in a new tab)
    Source
    www.maine.gov/pfr/insurance/sites/maine.gov.pfr.insurance/files/inline-files/Workers-Comp-Employer-Guide.pdf (opens in a new tab), checked October 5, 2026
  2. Posters

    Hang the required posters, including the Maine PFML poster

    Deadline
    Before anyone starts work
    Online
    www.maine.gov/labor/posters/index.shtml (opens in a new tab)
    Source
    www.maine.gov/labor/posters/index.shtml (opens in a new tab), checked October 6, 2026
  3. New hire reporting

    Report each new hire

    Deadline
    Within 7 days of hireCounted here from the start date; report sooner if the employee was hired before it.
    Agency
    Maine DHHS, Child Support Services (Maine New Hire Reporting Center) (opens in a new tab)
    Online
    me-newhire.com (opens in a new tab)
    Source
    www.maine.gov/unemployment/reportnewhires/index.shtml (opens in a new tab), checked October 5, 2026
  4. State tax accounts

    Register for a Maine withholding account in the Maine Tax Portal ('Register a New Business')

    Deadline
    Before the first payroll
    Agency
    Withholding: Maine Revenue Services (MRS) (opens in a new tab)
    Online
    revenue.maine.gov (opens in a new tab)
    Returns
    Quarterly payments with the quarterly 941ME (last day of the month after the quarter; next business day on a Saturday, Sunday or holiday) when the 12-month lookback to June 30 of the prior year is under $18,000; semiweekly at $18,000 or more; quarterly returns filed electronically
    Source
    www.maine.gov/revenue/faq/income-tax-withholding (opens in a new tab), checked October 5, 2026
  5. Paid leave

    Give each new employee the Maine PFML notice

    Deadline
    Within 30 days of hire
    Maine Paid Family and Medical Leave
    pfml.maine.gov/contributions/_ (opens in a new tab)
    Source
    www.maine.gov/paidleave/employers/index.shtml (opens in a new tab), checked October 5, 2026
  6. State tax accounts

    Register for a Maine DOL unemployment tax account in ReEmployME

    Deadline
    Before the first quarterly ME UC-1
    Agency
    Unemployment: Maine Department of Labor, Bureau of Unemployment Compensation (opens in a new tab)
    Online
    www.maine.gov/reemployme (opens in a new tab)
    Source
    www.maine.gov/unemployment/employers/ (opens in a new tab), checked October 5, 2026
  7. State tax accounts

    File the first 941ME and ME UC-1 with MRS and pay

    Deadline
    By the last day of the month after the quarter of the first pay dateJanuary 31, 2027 is a Sunday; whether Maine moves it to the next business day is not confirmed.
    Rates
    Maine payroll tax rates
    Source
    www.maine.gov/revenue/taxes/income-estate-tax/employer-withholding (opens in a new tab), checked October 5, 2026
  8. Date depends on the deadline below
    Paid leave

    Register in the Maine Paid Leave Portal

    Deadline
    Before the first contribution is due
    Maine Paid Family and Medical Leave
    pfml.maine.gov/contributions/_ (opens in a new tab)
    Source
    www.maine.gov/paidleave/employers/index.shtml (opens in a new tab), checked October 5, 2026

Federal dates for this pay date

Federal returns follow the compliance calendar, which dates them for every employer:

A 501(c)(3) organization generally owes no FUTA tax and files no Form 940 (Form 940 instructions (opens in a new tab)).

Not confirmed: no official source settled it on the check date, so none is shown.

Also in Maine

  • Whether any city or county taxes wages: not confirmed.

More on Maine

WORKLIO HCM

Hiring in a new state? We help open the accounts.

We help open state withholding and unemployment accounts when you hire somewhere new, and our registration service can register your employer tax accounts for you: withholding, unemployment and paid leave contributions where the state's tax agency collects them. After that, Worklio HCM calculates, deposits and files your payroll taxes in every state and locality, new-hire state reporting is automatic, and rates and rules update without you noticing.

Registration in other states

Sources

The agency page or document behind each fact, as checked.

General information, not legal or tax advice. Rules change; confirm current requirements with the relevant agency or your advisor. You remain responsible for registering and for your employment taxes.

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