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PAYROLL TAX REGISTRATION

Hawaii payroll tax registration

What to set up in Hawaii before the first payroll, in date order, with each agency, online portal and deadline. Enter the first employee's start date and the first pay date to see the dates.

Facts checked on November 25, 2025 against the official sources listed at the end of this page. For employers. General information, not legal or tax advice: confirm a deadline with the agency before you rely on it.

Setup steps before the first payroll

  1. Workers' comp

    Get workers' compensation and TDI coverage (TDI from an authorized carrier)

    Deadline
    Before anyone starts work
    Workers' comp in Hawaii (Worklio Insurance) (opens in a new tab)
    Source
    labor.hawaii.gov/dcd/home/about-tdi/ (opens in a new tab), checked October 5, 2026
  2. Posters

    Hang the DLIR Labor Law Poster

    Deadline
    Before anyone starts work
    Online
    labor.hawaii.gov/labor-law-poster (opens in a new tab)
    Source
    labor.hawaii.gov/labor-law-poster/ (opens in a new tab), checked October 5, 2026
  3. State tax accounts

    Apply for a Hawaii Tax I.D. (withholding) with Form BB-1 on Hawaii Tax Online

    Deadline
    Before the first payroll
    Agency
    Withholding: Hawaii Department of Taxation (opens in a new tab)
    Online
    hitax.hawaii.gov (opens in a new tab)
    Returns
    Set by annual Hawaii withholding liability: $5,000 or less quarterly; over $5,000 to $40,000 monthly; over $40,000 (or federal semiweekly depositors) semiweekly; payments with Form VP-1 by the 15th of the month after the period; periodic return Form HW-14
    Source
    files.hawaii.gov/tax/news/pubs/25BkltA.pdf (opens in a new tab), checked October 5, 2026
  4. State tax accounts

    Register for a UI account at uiclaims.hawaii.gov (future hire dates not accepted)

    Deadline
    After the first hire, within 20 days
    Agency
    Unemployment: Hawaii Department of Labor and Industrial Relations, Unemployment Insurance Division (opens in a new tab)
    Online
    uiclaims.hawaii.gov (opens in a new tab)
    Source
    labor.hawaii.gov/ui/test-handbook-for-employers/ (opens in a new tab), checked October 5, 2026
  5. New hire reporting

    Report each new hire

    Deadline
    Within 20 days of the start date
    Agency
    Hawaii Child Support Enforcement Agency (CSEA) (opens in a new tab)
    Online
    Not confirmed
    Source
    ag.hawaii.gov/csea/files/2022/12/FLO100.pdf (opens in a new tab), checked October 6, 2026
  6. State tax accounts

    Remit withholding on the assigned schedule (VP-1); file the first UC-B6

    Deadline
    UC-B6 by the last day of the month after the quarter of the first pay dateJanuary 31, 2027 is a Sunday; whether Hawaii moves it to the next business day is not confirmed.
    Rates
    Hawaii payroll tax rates
    Source
    labor.hawaii.gov/ui/test-handbook-for-employers/ (opens in a new tab), checked October 5, 2026

Federal dates for this pay date

Federal returns follow the compliance calendar, which dates them for every employer:

A 501(c)(3) organization generally owes no FUTA tax and files no Form 940 (Form 940 instructions (opens in a new tab)).

Not confirmed: no official source settled it on the check date, so none is shown.

Also in Hawaii

  • Whether any city or county taxes wages: not confirmed.
  • Temporary Disability Insurance (TDI): No state contribution account: the employer provides coverage by buying a TDI policy from an authorized insurance carrier or by another approved method (e.g. self-insurance)labor.hawaii.gov/dcd/home/about-tdi/ (opens in a new tab), checked October 5, 2026

More on Hawaii

WORKLIO HCM

Hiring in a new state? We help open the accounts.

We help open state withholding and unemployment accounts when you hire somewhere new, and our registration service can register your employer tax accounts for you: withholding, unemployment and paid leave contributions where the state's tax agency collects them. After that, Worklio HCM calculates, deposits and files your payroll taxes in every state and locality, new-hire state reporting is automatic, and rates and rules update without you noticing.

Registration in other states

Sources

The agency page or document behind each fact, as checked.

General information, not legal or tax advice. Rules change; confirm current requirements with the relevant agency or your advisor. You remain responsible for registering and for your employment taxes.

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