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PAYROLL TAX REGISTRATION

Kansas payroll tax registration

What to set up in Kansas before the first payroll, in date order, with each agency, online portal and deadline. Enter the first employee's start date and the first pay date to see the dates.

Facts checked on August 9, 2026 against the official sources listed at the end of this page. For employers. General information, not legal or tax advice: confirm a deadline with the agency before you rely on it.

Setup steps before the first payroll

  1. Workers' comp

    Get workers' compensation coverage if Kansas's rule covers the business

    Deadline
    Before anyone starts work
    Workers' comp in Kansas (Worklio Insurance) (opens in a new tab)
    Source
    www.ksrevisor.gov/statutes/chapters/ch44/044_005_0005.html (opens in a new tab), checked October 5, 2026
  2. Posters

    Hang the required posters

    Deadline
    Before anyone starts work
    Online
    www.dol.ks.gov/employers/workplace-laws/posters-in-the-workplace (opens in a new tab)
    Source
    www.dol.ks.gov/employers/workplace-laws/posters-in-the-workplace (opens in a new tab), checked October 6, 2026
  3. State tax accounts

    Register for Kansas withholding through the KDOR Customer Service Center business tax questionnaire

    Deadline
    Before the first payroll
    Agency
    Withholding: Kansas Department of Revenue (opens in a new tab)
    Online
    www.kdor.ks.gov/Apps/kcsc/login.aspx (opens in a new tab) (KDOR Customer Service Center)
    Returns
    By annual Kansas withholding (K.S.A. 79-3298): $200 or less annual (January 25); $201-$1,200 quarterly (25th after the quarter); $1,201-$8,000 monthly (15th); $8,001-$100,000 semimonthly; over $100,000 quarter-monthly; annual return January 31
    Source
    www.ksrevenue.gov/busregistration.html (opens in a new tab), checked August 9, 2026, read from an archived copy dated August 9, 2026 (opens in a new tab)
  4. New hire reporting

    Report each new hire

    Deadline
    Within 20 days of hireCounted here from the start date; report sooner if the employee was hired before it.
    Agency
    Kansas Department of Labor (opens in a new tab)
    Online
    kansaslabor.gov (opens in a new tab)
    Source
    www.dol.ks.gov/employers/employer-services/new-hire-reporting (opens in a new tab), checked October 6, 2026
  5. State tax accounts

    File the KDOL Status Report (K-CNS 010) on KansasLabor.gov

    Deadline
    Within 15 days of paying the first employee
    Agency
    Unemployment: Kansas Department of Labor (Unemployment Tax) (opens in a new tab)
    Online
    kansaslabor.gov (opens in a new tab)
    Source
    www.dol.ks.gov/home/showpublisheddocument/68/639228056780100000 (opens in a new tab), checked October 5, 2026
  6. State tax accounts

    Deposit withholding on the assigned schedule; file the first K-CNS 100

    Deadline
    K-CNS 100 by the last day of the month after the quarter of the first pay dateJanuary 31, 2027 is a Sunday; whether Kansas moves it to the next business day is not confirmed.
    Rates
    Kansas payroll tax rates
    Source
    www.dol.ks.gov/home/showpublisheddocument/68/639228056780100000 (opens in a new tab), checked October 5, 2026

Federal dates for this pay date

Federal returns follow the compliance calendar, which dates them for every employer:

A 501(c)(3) organization generally owes no FUTA tax and files no Form 940 (Form 940 instructions (opens in a new tab)).

Not needed in Kansas

More on Kansas

WORKLIO HCM

Hiring in a new state? We help open the accounts.

We help open state withholding and unemployment accounts when you hire somewhere new, and our registration service can register your employer tax accounts for you: withholding, unemployment and paid leave contributions where the state's tax agency collects them. After that, Worklio HCM calculates, deposits and files your payroll taxes in every state and locality, new-hire state reporting is automatic, and rates and rules update without you noticing.

Registration in other states

Sources

The agency page or document behind each fact, as checked.

General information, not legal or tax advice. Rules change; confirm current requirements with the relevant agency or your advisor. You remain responsible for registering and for your employment taxes.

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