Indiana payroll tax registration
What to set up in Indiana before the first payroll, in date order, with each agency, online portal and deadline. Enter the first employee's start date and the first pay date to see the dates.
Setup steps before the first payroll
- New hire reporting
Collect Form WH-4 (with county of residence and work) from each employee
- Deadline
- At hire
- Source
- www.in.gov/dor/i-am-a/business-corp/business-faq (opens in a new tab), checked October 5, 2026
- Workers' comp
Get workers' compensation coverage
- Deadline
- Before anyone starts work
- Source
- www.in.gov/wcb/compliance (opens in a new tab), checked October 5, 2026
- Posters
Hang the required posters, including DWD's UI poster
- Deadline
- Before anyone starts work
- Source
- www.in.gov/dwd/indiana-unemployment/employers/forms-downloads/required-employer-posters (opens in a new tab), checked October 5, 2026
- State tax accounts
Register for Indiana withholding (state and county) with DOR through INBiz
- Deadline
- Before the first payroll
- Agency
- Withholding: Indiana Department of Revenue (DOR) (opens in a new tab)
- Returns
- Set by average monthly withholding: $83.33 or less annual; $1,000 or less monthly (30 days after the month); more than $1,000 'early filer' (20 days after the month); Form WH-1 each period and WH-3 annually
- Source
- www.in.gov/dor/i-am-a/business-corp/withholding/ (opens in a new tab), checked October 5, 2026
- New hire reporting
Report each new hire
- Deadline
- Within 20 days of the hire date (the first day the employee performs services for pay)Counted here from the start date.
- State tax accounts
Register with DWD for an unemployment account in Employer Self Service (via INBiz)
- Deadline
- Before the first quarterly wage report
- Agency
- Unemployment: Indiana Department of Workforce Development (DWD) (opens in a new tab)
- Online
- uplink.in.gov/ESS/ESSLogon.htm (opens in a new tab) (DWD Employer Self Service), also reachable through INBiz
- Source
- www.in.gov/dor/i-am-a/business-corp/business-education (opens in a new tab), checked October 5, 2026
- State tax accounts
File WH-1 on the assigned schedule; file the first quarterly UI report in ESS
- Deadline
- UI by the last day of the month after the quarter of the first pay dateJanuary 31, 2027 is a Sunday; whether Indiana moves it to the next business day is not confirmed.
Federal dates for this pay date
Federal returns follow the compliance calendar, which dates them for every employer:
A 501(c)(3) organization generally owes no FUTA tax and files no Form 940 (Form 940 instructions (opens in a new tab)).
Not needed in Indiana
- No state paid leave program funded through payroll.iga.in.gov/laws/2026/ic/titles/22 (opens in a new tab), checked October 5, 2026
Also in Indiana
- All 92 counties levy a county income tax, but it is withheld and reported to DOR with state withholding (Form WH-4 county codes, WH-1); no separate county registration.www.in.gov/dor/i-am-a/business-corp/withholding/ (opens in a new tab), checked October 5, 2026
More on Indiana
WORKLIO HCM
Hiring in a new state? We help open the accounts.
We help open state withholding and unemployment accounts when you hire somewhere new, and our registration service can register your employer tax accounts for you: withholding, unemployment and paid leave contributions where the state's tax agency collects them. After that, Worklio HCM calculates, deposits and files your payroll taxes in every state and locality, new-hire state reporting is automatic, and rates and rules update without you noticing.
Registration in other states
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- District of Columbia
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
Sources
The agency page or document behind each fact, as checked.
- www.in.gov/dor/i-am-a/business-corp/withholding/ (opens in a new tab), checked October 5, 2026
- www.in.gov/dor/i-am-a/business-corp/business-faq (opens in a new tab), checked October 5, 2026
- www.in.gov/dwd/indiana-unemployment/employers/ (opens in a new tab), checked October 5, 2026
- www.in.gov/dor/i-am-a/business-corp/business-education (opens in a new tab), checked October 5, 2026
- www.in.gov/wcb/compliance (opens in a new tab), checked October 5, 2026
- www.in.gov/dwd/indiana-unemployment/employers/forms-downloads/required-employer-posters (opens in a new tab), checked October 5, 2026
- www.in-newhire.com/ (opens in a new tab), checked October 6, 2026
- www.in.gov/dwd/indiana-unemployment/employers/employer-guide/unemployer-insurance-employer-guide/new-hire-reporting (opens in a new tab), checked October 5, 2026
- www.in.gov/dwd/indiana-unemployment/employers/employer-guide/wage-reporting-need-to-know/quarterly-report-due-dates (opens in a new tab), checked October 5, 2026
- iga.in.gov/laws/2026/ic/titles/22 (opens in a new tab), checked October 5, 2026
- www.in-newhire.com/faqs (opens in a new tab), checked October 5, 2026
General information, not legal or tax advice. Rules change; confirm current requirements with the relevant agency or your advisor. You remain responsible for registering and for your employment taxes.